Streamline accounting with Rentvine’s bulk billing invoice feature
At Rentvine, we’re always focused on making property management workflows faster and easier. In this week’s Rentvine Academy video, our team walks through the bulk billing invoice feature, which helps property managers and accounting teams save time by simplifying how invoices are processed, scanned, and recorded.
Watch full video:
What’s new in bulk billing invoices
1. Multiple ways to add invoices
Rentvine makes invoice entry flexible. You can:
Upload invoices in bulk directly
Scan them with a mobile device or QR code
Allow vendors to upload invoices through their portals
Route invoices to a dedicated Rentvine email address
This ensures invoices get into the system quickly and with less manual handling.
2. AI-powered invoice processing
Once invoices are uploaded, Rentvine uses AI to automatically read and populate the details. This minimizes data entry errors and saves time on repetitive tasks.
3. Invoice templates
Property managers can create invoice templates under Settings > Accounting > Invoice Templates. Templates allow you to pre-fill fields like work order numbers or property addresses, so invoices are automatically populated with the right details every time.
4. Vendor-specific defaults
For vendors who always use the same GL code, for example, a landscaping vendor, you can associate that code directly in their vendor profile. Each time an invoice from that vendor is processed, Rentvine automatically applies the correct account code.
Why it matters
Bulk billing reduces manual work, speeds up invoice processing, and improves accuracy. By combining AI-driven invoice reading with vendor defaults and templates, Rentvine ensures your accounting team spends less time on repetitive tasks and more time focusing on what matters most.
Video transcript
Rentvine team, how we doing? We have another video of Rentvine Academy, and today we are going to be going over our bulk billing invoice feature.
If I go to Accounting > Money Out > Invoices, there are multiple ways invoices can be added into the system. We have a mobile scanner, you can scan a QR code, or you can upload invoices in bulk. Vendors can also upload invoices directly through their portals, or send them to the email address associated with your Rentvine account.
Once they’re uploaded, all unprocessed invoices appear in the system. Clicking on an invoice will automatically populate the information, with AI reading the invoice details for you.
You can also create invoice templates under Settings > Accounting > Invoice Templates. For example, you can set fields like property address or work order number to always populate in the description.
Additionally, you can configure vendors with default GL codes. For instance, if you have a landscaping vendor, you can associate their invoices with a landscaping GL account, and Rentvine will default it automatically.
Thank you so much for tuning in to this week’s Rentvine Academy video—we’ll see you soon!
Ready to try it?
Learn more in our Help Center: https://help.rentvine.com
Watch all Rentvine Academy videos: Rentvine Academy
