Accounting Services
Trust accounting for property managers.
Rentvine accounting services by Bynnd.
Streamline, simplify, and strengthen your property management finances.
How do you benefit from our services
Stay Audit-Ready, Always.
Why choose Rentvine accounting services?
Managing property finances is complex and time-consuming. At Rentvine, we bring clarity, efficiency, and expert support to your financial operations so you can focus on growing your business. Whether you're overwhelmed by payables, trying to produce clean financial reports for owners, or looking to ensure financial audit compliance.
Stay Audit-Ready, Always.
With Rentvine’s three-way trust reconciliation process, your books stay clean, accurate, and fully aligned ‐ so you’re never caught off guard during a Real Estate Commission audit.
Confidence in Every Dollar.
We handle the heavy lifting so you can rest easy knowing every client and resident dollar is tracked, recorded, and reported with precision ‐ no gaps, no guesswork.
Smarter Systems. Stronger Results.
Our expert consultants help you fine-tune your financial operations with tailored trust accounting strategies designed to drive compliance, clarity, and scalable performance.
Let’s take the burden off your plate.
Rentvine Accounting Services acts as an extension of your team!
- Best-in-class financial tools and support
- Structured workflows and expert service
- Reduce errors, maintain compliance, and deliver transparent reporting
- Save time and operate more efficiently
Hear what our customers have to say…
Explore our services.
On time, every time.
Accounts payable administration.
Keep vendor relationships strong and payments timely with our structured AP solutions:
Timely data entry of invoices and third-party bills for your review.
We prep checks or electronic payments — you authorize.
Support for consistent weekly payment cycles.
Ensure historical and current payment data is clean.
We post applicable charges back to tenants when vendor invoices are tenant-responsible.
No surprises. Just solid tenant finances.
Tenant financial management.
Create seamless move-in/out financial workflows and ongoing tenant ledger accuracy:
From rent and deposits to move-out costs and bank transfers
Admin help for non-sufficient funds, deposit calculations, and more.
Ongoing recording of charges, receipts, and credits through the lease lifecycle.
Keep owners paid—and in the loop.
Owner payment processing.
Deliver accurate and timely owner payments and communication with ease:
Ensure accurate and timely management fee postings.
Payment prep aligned with your schedule.
Regular monthly/quarterly statements + year-end cash flow reporting.
Get support in replying to complex owner financial questions.
Reconcile with confidence.
Bank record matching & verification.
Stay audit-ready and eliminate reconciliation headaches:
Flag and report potential discrepancies.
Stay ahead of issues with clear reporting.
Ongoing checks to catch small errors before they grow.
Deep reconciliation of client accounts and banking data.
Prepare monthly review-ready documentation for compliance and peace of mind.
Resolve suppressed fees, escrow errors, and clean up diagnostics.
Simple numbers, smarter moves.
Corporate financial administration.
Maintain internal financial clarity for smarter business decisions:
Identify and flag potentially incorrect entries.
Organize financials clearly for reporting and tracking.
Match operating and credit card account transactions.
Monthly reporting bundles for internal review.
Getting you set up right—and ready to grow.
Additional financial services & onboarding.
- Comprehensive Evaluation of current financial workflows
- Fee Configuration & Best Practices implementation
- Operational Efficiency Guidance to set you up for success
Custom Integrations or Workflows – scope agreed via Statement of Work (SOW)
- Accounting software setup
- Financial data cleanup & organization
- Best practice training & consulting
- 1099 form processing (per-form pricing applies)
Packages
Full-Service trust accounting
$13
Monthly per unit
$500 Minimum
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Accounts payable
- Enter vendor invoices & other 3rd party bills
- Review and pay vendors weekly (any checks will be sent to client to process)
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Tenants
- Move in/out accounting
- Process NSF fees
- Record move-out expenses
- Process security deposit refunds, book bank transfers as needed
-
Owners
- Post and pay management fees to management company
- Issue payments to owners
- Generate & send statements to owners
- Prepare and send off end-of-year cash flow statements
-
General oversight
- Review of financial diagnostics reports
- Banking transactions & transfers
- Enter corrective entries & adjustments into system(s) as needed
Monthly reconciliation services
$1
Monthly per unit per account
min $150 per month per account
-
- Identify incorrect transactions and report to client for correction
- Review and correction of any diagnostic issues
-
- Weekly soft reconciliations
- Monthly hard reconciliation
- Three-Way reconciliation audit package prepared for management
Corporate accounting
$500
Monthly per Quickbooks account
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- Identify incorrect transactions and report to client for correction
- Regular categorization of income & expenses
-
- Monthly hard reconciliation of corporate operating & credit card accounts, as applicable.
- Reconciliation Package prepared for management
Additional projects
$500
Initial onboarding fee
This includes a comprehensive evaluation of the current trust accounting situation to determine if any clean-up is necessary, a full review of accounting settings to ensure all management fees & suppressed fees are properly set up, establishment and implementation of processes and best practices.
$750
One-time payment
Setup NARPM Chart of Accounts
$200
Per hour
Additional projects or functions beyond those outlined above. This includes training, consulting, initial accounting, catch up & clean-up as necessary.
$4.00
Per electronic 1099
1099 processing will be billed at this rate.
We’ve got answers.
Frequently asked questions.
A property management trust account is where the funds for the properties managed are being held. These funds can include owner and property balances, reserves, tenant security deposits and tenant prepayments. It is required because these funds are being held in trust since the funds belong to other people and not to the management company. Since these funds are not the property management company’s assets, they must be held in a separate bank account, a trust account, that is separate from the company’s business operating bank account.
A proper trust account for a property management company can help protect tenant and owner funds in a number of ways. Outside of keeping those funds in a separate bank account from company funds so that those funds are spent on business expenses, there are a couple main ways that a proper trust account can protect those funds. The first way is that the funds in a proper trust account cannot be seized if the property management company is ever sued. A trust account has regulations and safeguards that prevent the funds within that account from being frozen or levied by a governing entity in the event of a lawsuit or lien against the property management company. The second way is the protection of FDIC insurance on those bank accounts is far greater than a typical bank account. A typical bank account has FDIC insurance up to $250,000 for the entire bank account where the funds or assets within that account are seen as belonging to the owner of the bank account, or the property management company in this context. A proper trust bank account has FDIC insurance up to $250,000 for each property owner or beneficiary since funds within those accounts actually belong to them rather than the property management company.
In many states, it is required to use a trust account as a property manager to keep owner and tenant funds separate from the property management company’s funds. Some states also require that two trust accounts are in place, where one account is for a majority of the transactions related to property management such as rent payments, bill payments, owner distributions, etc. and the other account is strictly for tenant security deposits.
A business operating account is where the funds owned by the property management company are being held, and a trust account is where the funds owned by owners and tenants are being held. A business operating account is where the transactions to run the business will occur. These transactions can include things such as overheard business expenses, payroll, software costs, etc. A trust account is where the transactions relating to owners and tenants will occur. These transactions can include things such as tenant rent and security deposit payments, bill payments to vendors for property repairs, monthly distributions to owners, etc. It is important for business operating transactions to hit a separate bank account from the owner and tenant transactions.
Trust accounts should be reconciled at least monthly when the bank statements are published. The reconciled amount and dates of the reconciliation within the software should be aligned with the ending balance and dates on each monthly bank statement. Even better, performing soft reconciliations of the trust accounts throughout the month is the best practice to have a strong pulse on the financial accuracy of the trust accounts. This allows you to ensure that ledger balances showing in your property management software are accurate at a given time, can help to correct errors made in the software or within the bank, and can catch potential fraud much quicker.
Common mistakes we see consist of not having a proper trust account, not reconciling the bank accounts each month or at all, and commingling funds between owners or the management company. Not having a proper trust account can put the funds within that account at risk far greater than if you had a proper trust account. Not reconciling the trust accounts can result in inaccurate ledger balances, potential accounting errors within the company or within the bank to go unnoticed, and puts you at risk of fines or other penalties if your company gets audited. Commingling funds between owners or the management company violates your fiduciary duty of managing the trust account, and can result in fines or other penalties if audited.
A three-way reconciliation compares three components to ensure the accuracy of the financial record keeping. The three components are the bank statement, the bank ledger, and the client ledgers. Having these three components aligned with each other confirms that what is happening in the bank is also being accurately recorded in the property management software, and also confirms that the client ledgers are accurate. Without the ability to prove a three-way reconciliation, client ledgers could be incorrect and this can raise a red flag in the event of an audit.
Funds should never be commingled within a trust account as this is generally prohibited. This can involve using the funds within the trust account for business-related expenses and transactions. Those types of transactions should only occur with company funds within the business operating bank account. Another example of commingling would be allowing a negative client or property balance within the trust account. When this occurs, other clients’ funds are being used to cover the negative balance of those clients’ ledgers. There are typically consequences including fines and serious business license-related penalties around commingling funds within a trust account.
A property management software can provide several aspects that will help you stay in compliance with trust accounting. These include the ability to record transactions for property owners on their own ledgers, the ability to perform and prove a three-way reconciliation, and a vast reporting system that provides many different financial reports. All of these aspects tie together to paint the overall picture of the trust account balance and help to keep you in compliance with trust accounting. The individual ledgers help to classify each clients’ transactions which play into their overall balance within the trust account. This aids in keeping client balances separated and can help from commingling funds. As reconciling each month is required, proving a three-way reconciliation will help to keep you in compliance in the event of an audit. Also, a property management software has reports that show a bank balance that can be clearly broken down by each client balance, and the ledgers related to each client. These ledgers include the individual transactions for those clients and help to show the balance at a given point in time.
The records to keep and duration for keeping those records can vary by state, but it is generally a good idea to keep certain records on hand. These include bank statements, bank reconciliations, bank ledgers, client and tenant ledgers, property management agreements, and lease agreements. Check the requirements of your state for the specific documents and records that you need to keep and for the duration of which you need to keep them.
Contact us today
and we’ll route you to the calendar of a Rentvine Accounting Specialist who can help!