Property management accounting, the smart way.

Expert accounting and bookkeeping support for property managers, from payables and receivables to reconciliations and owner statements. We keep your books accurate, compliant, and audit-ready—reducing errors, easing your team's workload, and giving you more time to grow.

Who we're built for.

Built for how your business is growing.

Property management companies preparing to scale.

You're growing fast — but growth exposes cracks in systems that weren't built to handle more doors. We build the workflows, controls, and support your team needs to take on volume without adding chaos — so scaling feels like momentum, not a fire drill.

Teams overhauling their financial systems.

Whether you're switching software, onboarding new staff, or rebuilding your financial operations from the ground up, we make sure nothing breaks in the transition. We design scalable, repeatable processes now — so your infrastructure never becomes the ceiling on your growth.

Companies needing stronger financial visibility.

If accounting feels like a black box, that's a systems problem — not a you problem. We set up your books the right way from day one, so you always know where you stand financially — without needing to become an accountant yourself.

Leaders needing time to focus on strategic growth.

You didn't build your business to chase invoices or reconcile bank statements. Our financial administration services free up your time, reduce errors, and take repetitive tasks off your plate — so you can focus on expansion, marketing, and acquisitions.

How we're staying ahead.

Why choose Rentvine accounting services?

Managing property finances is complex and time-consuming. At Rentvine, we bring clarity, efficiency, and expert support to your financial operations so you can focus on growing your business. Whether you're overwhelmed by payables, trying to produce clean financial reports for owners, or looking to ensure financial audit compliance.

Trust account reconciliations

Stay audit-ready, always.

With Rentvine's three-way trust reconciliation process, your books stay clean, accurate, and fully aligned — so you're never caught off guard during a Real Estate Commission audit.

Full-service trust accounting

Confidence in every dollar.

We handle the heavy lifting so you can rest easy knowing every client and resident dollar is tracked, recorded, and reported with precision — no gaps, no guesswork.

Trust accounting consulting

Smarter systems. Stronger results.

Our expert consultants help you fine-tune your financial operations with tailored trust accounting strategies designed to drive compliance, clarity, and scalable performance.

On time, every time.

Accounts payable administration.

Keep vendor relationships strong and payments timely with our structured AP solutions:

Vendor invoice entry. Timely data entry of invoices and third-party bills for your review.
Payment processing support. We prep checks or electronic payments — you authorize.
Weekly vendor payment runs. Support for consistent weekly payment cycles.
Vendor record maintenance. Ensure historical and current payment data is clean.
Tenant charge posting. We post applicable charges back to tenants when vendor invoices are tenant-responsible.

Rentvine bill details interface showing vendor, amount, work order, and approval status

Reconcile with confidence.

Bank record matching & verification.

Stay audit-ready and eliminate reconciliation headaches:

Transaction review support. Flag and report potential discrepancies.
Diagnostic review & maintenance. Stay ahead of issues with clear reporting.
Weekly soft record matching. Ongoing checks to catch small errors before they grow.
Monthly hard record matching. Deep reconciliation of client accounts and banking data.
Three-way verification package. Prepare monthly review-ready documentation for compliance and peace of mind.
Escrow & fee mismatch correction. Resolve suppressed fees, escrow errors, and clean up diagnostics.

Rentvine bank sync reconciliation interface with transaction matching stats

No surprises. Just solid tenant finances.

Tenant financial management.

Create seamless move-in/out financial workflows and ongoing tenant ledger accuracy:

Move-in/move-out financial assistance. From rent and deposits to move-out costs and bank transfers.
NSF & security deposit processing. Admin help for non-sufficient funds, deposit calculations, and more.
Ledger administration. Ongoing recording of charges, receipts, and credits through the lease lifecycle.

Rentvine tenant ledger showing charges, payments, and balance by date

Keep owners paid—and in the loop.

Owner payment processing.

Deliver accurate and timely owner payments and communication with ease:

Management fee recording. Ensure accurate and timely management fee postings.
Owner payment & distribution support. Payment prep aligned with your schedule.
Owner statement generation. Regular monthly/quarterly statements + year-end cash flow reporting.
Owner inquiry assistance. Get support in replying to complex owner financial questions.

Rentvine Pay Owners bulk distribution screen with portfolio payments and totals

Simple numbers, smarter moves.

Corporate financial administration.

Maintain internal financial clarity for smarter business decisions:

Transaction analysis. Identify and flag potentially incorrect entries.
Income/expense categorization. Organize financials clearly for reporting and tracking.
Corporate account verification. Match operating and credit card account transactions.
Financial package generation. Monthly reporting bundles for internal review.

Getting you set up right—and ready to grow.

Additional financial services & onboarding.

Initial setup & onboarding.
- Comprehensive evaluation of current financial workflows
- Fee configuration & best practices implementation
- Operational efficiency guidance to set you up for success
Custom integrations or workflows. Scope agreed via statement of work.
Additional services.
- Accounting software setup
- Financial data cleanup & organization
- Best practice training & consulting
- 1099 form processing (per-form pricing applies)

Rentvine migration data summary showing portfolios, owners, tenants, and properties

Let's break it down.

Packages

Package	Cost	Includes
Full Service Trust Accounting	$13 monthly per unit $500 minimum	Accounts payable Enter vendor invoices & other 3rd party bills Review and pay vendors weekly (any checks will be sent to client to process) Tenants Move in/out accounting Process NSF fees Record move-out expenses Process security deposit refunds, book bank transfers as needed Owners Post and pay management fees to management company Issue payments to owners Generate & send statements to owners Prepare and send off end-of-year cash flow statements General oversight Review of financial diagnostics reports Banking transactions & transfers Enter corrective entries & adjustments into system(s) as needed
Monthly reconciliation services	$1 monthly per unit $150 per month per account minimum	Identify incorrect transactions and report to client for correction Review and correction of any diagnostic issues Weekly soft reconciliations Monthly hard reconciliation Three-Way reconciliation audit package prepared for management
Additional projects
Initial onboarding	$500 one time fee	This includes a comprehensive evaluation of the current trust accounting situation to determine if any clean-up is necessary, a full review of accounting settings to ensure all management fees & suppressed fees are properly set up, establishment and implementation of processes and best practices.
Hourly rate charge	$200 per hour	Additional projects or functions beyond those outlined above. This includes training, consulting, initial accounting, catch up & clean-up as necessary.
1099 processing	$4 per electronic 1099	1099 processing will be billed at this rate.