Trust accounting built for how property managers work.
When accounting is the core of your software, one source of truth keeps your books clean, your owners happy, and your business audit-ready.
Close faster. Pay smarter. Manage effortlessly.
Pay management fees, outstanding bills, and all your owners in less than a minute. Multiple payment methods, one smart process.
- AI reads invoices and pre-fills every field you just confirm
- Pay all owners at once ACH, check, or NACHA
- Pay management fees in seconds via the manager's ledger
- Complete audit trail on every transaction
- Bulk-pay all bills in one step
- Automated NSF & reversal cleanup
Included in every plan.
- Custom chart of accounts
- Positive pay
- Regenerate moveout statement
- Bulk Payments
- Master & automatic bill approval
- AI match assistant
- AI rapid invoicing
- Bank sync via Plaid
- Accounting reports & dashboards
Property & Portfolio
Your owners aren't all the same. Your accounting model shouldn't be either.
Most companies scale better with portfolio-based accounting. But your owners aren't all the same. Rentvine lets you run property-based and portfolio-based accounting in the same account, at the same time.
Property-based
Best for:
Owners with individual assets who want property-level statements and full visibility per address.
Portfolio-based
Best for:
Owners with multiple properties who prefer consolidated reporting and simplified statements.
Both
Best for:
Companies with a mix of owner types.
A closer look.
Explore each model further.
Property-based accounting
Each property is its own accounting entity. Every dollar that comes in or goes out is recorded at the property level giving owners and property managers complete visibility into the financials of each individual asset.
How it works
- Rent posted to specific properties and units
- Vendor bills and expenses assigned to individual properties
- Owner statements generated per property
- Trust accounting and ledgers maintained with full property-level detail
Best for
Owners with individual assets who want property-level statements and full visibility per address.
Details
Rent, expenses, fees, and owner distributions are all recorded at the individual property level including accurate ledgers, property-level P&Ls, and per-property owner statements.
Portfolio-based accounting
Multiple properties are grouped together and managed as a single financial unit. One consolidated view, one statement, one fee structure across as many properties as the owner holds.
How it works
- Properties grouped into custom portfolios
- Management fees applied at the portfolio level
- Consolidated portfolio P&Ls and performance reporting out of the box
- Diagnostics flag negative balances before they become problems
Best for
Owners with large or growing portfolios, or a single owner holding multiple properties under one LLC who wants financials rolled up accordingly.
Details
Multiple properties are grouped under a single financial umbrella. Financials are consolidated at the portfolio level with combined reporting, portfolio-level fees, and rolled-up owner statements.
Use both in the same account with Rentvine
One owner might need property-level statements for three individual rentals. Another owns 15 units across two LLCs and just wants a clean portfolio P&L. A third is somewhere in between. In Rentvine, you support all of them simultaneously without any accounting gymnastics.
- Run property-based accounting for owners who want asset-level detail
- Run portfolio-based accounting for owners who want consolidated financials
- Mix both models across your entire book of business
| Quick Comparison | Property-based | Portfolio-based | Rentvine |
|---|---|---|---|
| Best for | Individual asset owners | Multi-property owners, LLCs | Both |
| Statements | Per property | Consolidated across portfolio | Both |
| Fee structure | Property-level | Portfolio-level | Both |
| Reporting | Property P&L | Portfolio P&L | Both |
| Diagnostics | Property-level flags | Negative portfolio alerts | Both |
| Use of both | No | No | Yes, mix & match |
AI Reconciliation
Reconciliation that actually saves time.
AI Match Assistant and Bank Sync work together to match transactions automatically. You review, confirm, and close instead of spending hours on manual matching.
Features that drive efficiency.
AI Match Assistant
Automatically matches bank transactions to ledger entries. You confirm, not hunt. Surfaces exceptions so you move fast and stay accurate without reviewing every line manually.
3-way tie reconciliation
Bank statements, trust ledger, and property ledgers all matched at once. The gold standard for trust accounting accuracy. Reconcile in minutes, not an afternoon.
Account diagnostics
Escrow mismatches, negative balances, reconciliation lapses flagged automatically before your auditor sees them. Stay triple-tied between reconciliations, not just at month-end.
Bank Sync powered by Plaid
Connect your bank account directly through Plaid. Transactions feed in automatically no manual imports, no CSV uploads. Your reconciliation starts the moment a transaction clears
Manager's Ledger
Seems obvious, right? Most software still doesn't have one.
Without a manager's ledger, you're manually separating your money from client money every month. With Rentvine, it's automatic the second a fee is earned, it moves to your ledger. Not theirs.
Automatic separation
Company funds move to the manager's ledger the second they're earned. No end-of-month cleanup required.
Instant payout
Monthly close-out means hitting submit. Your money is already staged and ready to transfer to your business account.
Bulk management fees
Apply fees to every portfolio, property, or unit in seconds not hours of manual entries.
A closer look.
Your money, clearly separated.
In property management, trust accounting rules require a strict wall between client funds and your management fees. Most software leaves that separation to you a manual, error-prone process that creates risk every single month.
Rentvine's manager's ledger removes that risk entirely. Every management fee, late fee, and company charge posts directly to your ledger the moment it's earned.
- Rent posted to specific properties and units
- Vendor bills and expenses assigned to individual properties
- Owner statements generated per property
- Trust accounting and ledgers maintained with full property-level detail
A closer look.
Ledger system built for efficiency.
The ledger mode gives your team a fast, efficient way to manage charges, payments, and bills across the portfolio without the overhead of a full bills workflow for every transaction.
- Post charges and payments directly to ledgers
- Efficient data entry across all properties and units
- Full GL account coding on every transaction
- Works alongside the bills system use one or both
Bills vs. ledger mode: Bills mode is a full AP workflow with invoice tracking, approvals, and audit trails. Ledger mode is faster, direct transaction posting. Rentvine supports both and you can mix them depending on how each property or owner is set up.
Accountant-level precision. No accounting degree required.
Every transaction tracked through true double-entry GAAP accounting with a complete audit trail. The ledger system gives you efficient data management across all charges, payments, and bills no guesswork.
Bills & Payments
From invoice to payment without the manual work.
The bills system is Rentvine's full accounts payable workflow. Every invoice, every vendor, every property tracked, allocated, approved, and paid with a complete audit trail.
The 4 step bill workflow
Every bill follows a clean, auditable path through Rentvine.
-
Create or import
Manual entry, maintenance-linked, or portal-submitted. Vendor, property, invoice date, amount, GL account all captured upfront
AI rapid invoicing
Attach an invoice and AI reads it vendor, amount, property, GL code all filled in for you. You confirm. Done. No manual entry, no mis-keyed numbers.
-
Allocate
Assign to the correct property, portfolio, or GL account so owner statements stay accurate.
-
Approve
Internal controls before payment verify work, check available owner funds, obtain approval if required. Rentvine supports master & automatic bill approval workflows so the right person reviews each bill without manual routing.
-
Pay
ACH, check, NACHA, or bulk payment across multiple properties at once in one step.
AI rapid invoicing.
Attach an invoice. AI does the rest.
Drop in a vendor invoice and Rentvine's AI reads it vendor name, invoice number, amount, due date, property, GL account. All pre-filled. You review and approve. No manual entry, no mis-keyed numbers, no back-and-forth.
Any auto-filled field is highlighted in yellow so you always know what was predicted and what to confirm. Works for utility bills, HOA bills, and other invoices too.
- Payee
- Bill date & due date
- Invoice / Ref #
- Work order (if submitted by the vendor through the portal)
- Payer (if recognized)
- Amount
Bills connect directly to work orders.
Tenant submits request → vendor completes repair → bill is created and linked → work order closes → vendor gets paid. No duplicate data entry between maintenance and accounting.
Flexible resident payments
Residents pay through Rentvine's secure portal. Autopay and early payment supported.
How it works
- ACH, eCheck, credit & debit card
- Autopay and early payment supported
- Prepayments held until due no owner confusion
- NSF & reversals handled automatically across every ledger
Bulk owner & vendor payments
Pay every owner and vendor at once, with their preferred method, in seconds. Download a perfectly formatted NACHA file.
How it works
- Bulk owner distributions in seconds
- ACH, check, or NACHA owner's choice
- NACHA file export
- Bulk vendor bill payments across properties
- Positive Pay fraud protection
When a payment is returned or NSF, Rentvine handles it.
Rentvine automatically reverses every ledger, removes charges, and reinstates late fees. No cleanup. No calls to accounting.
GAAP & Diagnostics
Accounting built on the right foundation and errors caught before they become problems.
Rentvine uses true double-entry GAAP accounting under the hood, and real-time diagnostics on top so your books stay clean between reconciliations, not just at month-end.
How it's built.
True double-entry GAAP accounting.
Every transaction in Rentvine posts a debit and a corresponding credit. That's GAAP double-entry accounting the same standard your CPA and auditors expect. It's not a workaround or an approximation. It's how the books are built.
- Rent posted to specific properties and units
- Vendor bills and expenses assigned to individual properties
- Owner statements generated per property
- Trust accounting and ledgers maintained with full property-level detail
A closer look.
Unlimited chart of accounts.
Bring over your existing chart of accounts or work with Rentvine's onboarding team to set up exactly what you need. Once configured, the accounting runs itself.
What Rentvine flags automatically.
- Escrow mismatch
- Negative bank accounts
- Reserves not met
- Prepayment mismatches
- Reconciliation lapses
- Positive Pay fraud protection
- Reconciliation balance mismatch
- Suppressed fee balance mismatch (if on bill mode)
- Credit/debit mismatch
Audit-ready from day one.
Every transaction tracked through true double-entry GAAP accounting with a complete audit trail. Identify every charge created and by whom. Find any transaction in seconds auditors will love you and your software.
Monthly closeout & owner distributions
Close the month without losing the weekend.
Pay management fees, outstanding bills, and all your owners in less than a minute. Rentvine stages everything automatically so month-end is a process, not a fire drill.
How it's built.
Close faster. Pay smarter. Manage effortlessly.
Pay management fees, outstanding bills, and all your owners in less than a minute. Send funds via multiple methods with one easy, smart process.
- Pay management fees in seconds via the manager's ledger
- Bulk-pay all bills with one step
- Pay ACH vendors with a click or print checks for those who need it
- Download a perfectly formatted NACHA file
- Bulk pay all owners via their preferred method in seconds
A closer look.
Owner distributions done in bulk.
Pay every owner at once via their preferred payment method. Rentvine handles ACH, check, and NACHA file exports.
- Bulk owner distributions in seconds
- ACH, check, or NACHA owner's choice
- NACHA file export
- Positive Pay fraud protection on outbound checks
A closer look.
Prepayments handled correctly.
When a resident pays early, the prepayment doesn't hit the owner ledger until the payment is due. No more owner calls wondering why they haven't been paid on prepaid rents.
- Prepayments held in trust until due date
- Automatic posting to owner ledger on schedule
- No owner confusion or early distribution requests
- Full audit trail from receipt to distribution
The month-end checklist Rentvine handles for you.
Reconcile trust accounts → post management fees to your ledger → bulk pay all vendors → bulk distribute to all owners.
One streamlined flow. No spreadsheet bridges. No manual cleanup.
FAQs
