Approve bills faster with Rentvine's new bulk approvals and master approval feature
At Rentvine, we build what you actually need. In this week's Rentvine Academy video, Sales Engineer Alex Cordoves walks through two new updates to your Money Out tab — bulk bill approvals and a configurable master approval threshold — so your team can move faster without sacrificing oversight.
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What's new in bill management
1. Bulk bill approvals
You can now select multiple bills at once and approve or void them in bulk. Previously, approving bills meant clicking into each one individually — a slow, manual process when you have a long list pending. Now you can check all, or hand-pick specific bills, and take action in one click.
2. Auto approval threshold
Inside accounting settings, you can set a dollar amount for auto approval. Any bill that falls below that threshold gets approved automatically, with no user action required. It's a simple way to reduce low-stakes approvals clogging up your queue.
3. Master approval threshold
Bills above your set threshold will be flagged as requiring master approval. This creates a second layer of authorization for higher-dollar bills — so one user can create or initially approve a bill, but it still needs sign-off from a designated master approver before it gets paid.
4. Role-based approval permissions
You control who has master approval through your role settings. Navigate to Users, Roles, and API, then select and edit the relevant role. Under the accounting section, you'll find two separate toggles: one for standard bill approval and one for master bill approval. The master approval toggle is typically reserved for your broker, head accountant, or CPA.
Video transcript
Hey Rentvine family, welcome back to the Rentvine Academy. I'm your host, Alex Cordoves, sales engineer here at Rentvine. And today we have a new feature that you may have seen under your Money Out tab inside of Rentvine. And I'm going to show you how to set it up and what it does.
Under Money Out, you'll notice that we now have bulk approvals. So you can approve bills in bulk. It used to be one by one. So you'd have to click the bill, approve it — very manual. It could take a lot of time if you have a lot of bills pending. But now you'll notice that we have a checkbox where you can select all. I have 15 items selected and I can approve them or void them in bulk. I could also go one by one as well.
You'll also notice that we have this "requires master approval" label on some bills. So now we have a threshold where you can set up a parameter where one user in your company can approve a bill, and then another user has the master approval. So they can create the bill, but it has to get sent to someone else with the ultimate layer of approval in their role settings.
If we navigate to your settings and go to accounting settings, scroll down to billing, you're going to notice the auto approval threshold and the master approval threshold — both new. Auto approval means any bill below that dollar amount will get approved automatically with no required user action. The master approval is currently set to $500 — so any bill over that amount needs master approval before it gets paid.
To set who has master approval, navigate to Users, Roles, and API, then select roles. Under the accounting section of any role, you'll find the bill approval toggle and the master bill approval toggle. Bill approval on its own means you can approve bills beneath the master approval threshold. With both toggles on, you can approve any and all bills inside Rentvine.
I'll see you guys next week. And always remember — Rentvine to the Moon.
Ready to try it?
Learn more in our Help Center: https://help.rentvine.com
