The Rentvine MCP Cookbook.

A tenant just reported: "[dishwasher leaking under the sink]" at [412 Oak Ave], unit [B].

 

1. Confirm the property, unit, and active lease, and that the reporter is actually a tenant on it

2. Pull the appliance record for the [dishwasher], brand, model, and whether it's under warranty

3. Check open work orders on this unit and property so we don't create a duplicate

4. If it's new, draft a [high]-priority work order with a clear description, show me exactly what you'll create before saving

5. Then suggest 2 to 3 [plumbing] vendors we actually use and request estimates due by [Friday], preview that too before anything goes out

 

End with links to the work order and the lease.

It's the start of the month, run my delinquency review:

 

1. Find every active lease with an overdue balance and pull the exact amount due

2. Itemize what's outstanding on each, rent vs. late fees vs. everything else, and note the date of the oldest unpaid charge

3. Show any deposits held on the lease, for context next to the balance

4. List the tenants on each lease with their contact info

 

Give me one table sorted by amount owed (largest first): tenant, address, total due, breakdown, oldest unpaid charge, deposit held, and a link into Rentvine.

 

Then draft a [friendly but firm] payment reminder for each tenant, personalized with their name and exact balance, asking for payment by [the 5th], signed from [your name, your company]. I'll review and send them myself.

Build me a lease renewal pipeline for the next [90] days:

 

1. Every lease expiring in that window, address, unit, current rent, and end date

2. For each one: is a renewal already in motion? If so, where does it stand (offered, accepted, pending)?

3. Flag any tenant with an outstanding balance, I want to know before we send an offer

4. Flag any lease that's already month-to-month

 

Sort by end date, soonest first. End with the renewals I should start this week and the ones that need a conversation instead of an offer.

[Owner name] is calling me in 20 minutes. Build me a one-page brief:

 

1. Portfolio health: their portfolio(s), every property and unit, and what's occupied vs. vacant, with current rents

2. Money picture: activity on their properties over the last [90] days, rent collected, bills recorded, anything unusual, plus current ledger balances

3. Maintenance: open work orders on their properties with status, age, and cost so far, flag anything expensive or stalled

4. Anything I should remember: notes on their account or properties, especially pinned ones or anything owner-facing

 

Format it in that order, tight enough to fit one page, with links into Rentvine on every line item. End with 3 to 5 talking points in plain English, lead with good news, and don't let me get surprised by anything on this list.

Inspections were completed this week, help me turn the findings into tracked maintenance:

 

1. Pull inspections completed in the last [7] days for [the Lakeview portfolio / all properties] and summarize the findings from each

2. For every actionable finding, propose a work order: property, unit, description, priority, and the likely trade

3. Show me all proposed work orders in one table so I can approve them in a single go, then create them

4. Add a note to each inspection listing the work orders that came out of it

5. Schedule the next [routine] inspection for each of these units [6 months] out, run the dates by me first

 

Format: one section per property, with links to each inspection and each new work order. Flag anything you weren't sure deserved a work order so I can decide.

My leasing funnel needs a tune-up:

 

1. Pull all my prospects and prospect sources, and give me the state of the funnel: total count, how many are older than [30/60/90] days with no movement, how many are duplicates (same email or phone), and the count per source

2. Propose a cleanup batch: archive the stale leads past [60] days and the duplicate copies (keep the most complete record of each person), and fix the keepers that just need an edit, missing source, wrong status, typo'd contact info

3. Show me the whole batch in one table, every archive and every edit, with a reason for each, so I can approve it in one go, then run it

4. On each record that absorbed duplicates, add a note listing what was archived into it and why

 

Keep it tight: names, ages, sources, and links to each prospect. End with the funnel's before-and-after counts.

Audit my appliance registry:

 

1. Go through [all my properties / the [Lakeview] portfolio], unit by unit, and list every appliance on record

2. Flag anything missing a brand, model, or serial number

3. Flag any warranty that's already expired or expires in the next [90] days

4. Propose fixes for the records where I can tell you the missing details, show me the full list of proposed changes in one table so I can approve them in a single go

 

Format: one section per property, worst gaps first, with links to each unit and appliance. End with the warranty watchlist sorted by expiry date.

Run my move-out runbook:

 

1. Pull leases flagged pending move-out, plus any ending in the next [30] days, tenant names and addresses included

2. For each one, schedule the move-out inspection for [the last day of the lease], show me the full list of proposed inspections and dates in one table, get my go-ahead, then create them

3. Show the security deposit held on each lease alongside it, just the numbers, I'll handle deposit decisions in Rentvine

4. Pre-create the standard turn work orders for each unit: [rekey, carpet clean, paint touch-up], one proposal table, one approval

5. Add a note to each lease summarizing where its runbook stands: inspection date, deposit on file, work orders opened

 

Format: one section per lease with links to the lease, the inspection, and each work order. End with anything that still needs a decision from me.

Build me a portfolio health scorecard across [all my portfolios / the Lakeview, Summit, and Harborview portfolios]. Score each portfolio 0 to 100 using exactly this rubric, so runs stay comparable:

 

Occupancy (30 pts): 30 x occupied units / rentable units

Delinquency (30 pts): 30 x (1 - total overdue balance / monthly scheduled rent), floored at 0

Maintenance (20 pts): 20 x share of open work orders that are 30 days old or younger

Renewal coverage (20 pts): of leases ending in the next [90] days, 20 x share with a renewal already in motion

 

Cross-check the occupancy and rent inputs against a rent-roll report filtered to each portfolio, and tell me if anything doesn't reconcile. Flag any accounting diagnostics that would make me distrust the numbers.

 

Output every run: a ranked table (rank, portfolio, total score, four sub-scores, one-line watch item), a short narrative on the biggest mover, and links into Rentvine for anything scoring under [70].

Build me a vendor scorecard covering [the last 12 months]:

 

1. Start with my full vendor roster and the trades each vendor covers

2. For each active vendor, pull their work order history: total jobs, how many are open right now, and the average age of those open ones

3. Then their estimate behavior: estimates requested vs. submitted vs. selected, give me a submit rate and a win rate, always with the underlying counts, not just percentages

4. Finish with one table, sorted by win rate: vendor, trade(s), jobs, submit rate, win rate, average open age, with a link to each vendor in Rentvine

5. Under the table, bucket every vendor into "give more work," "watch," or "have a conversation," with one line of reasoning each

 

Flag any trade where I'm leaning on a single vendor, and call out anyone with open work orders older than [30] days.

It's turn season, build me a turn command center:

 

1. The turn list. Every lease ending in the next [45] days with no renewal in motion, plus anyone already pending move-out. Group by property, with tenant, unit, and end/move-out date.

2. Readiness check, per unit. Does a move-out inspection already exist? Are turn work orders already open ([paint, deep clean, carpet, rekey])? Mark each unit ready, partial, or nothing scheduled.

3. Batch setup. For everything missing, propose it all as ONE batch: a move-out inspection per unit, our standard turn work orders, and estimate requests to our usual [painting/cleaning/flooring] vendors. Show me the complete list first, I'll approve once, then create everything.

4. Capacity view. Finish with a week-by-week picture of the next [8] weeks: move-outs, inspections, and turns landing each week, and which week is overloaded.

 

Tight format, one table per section, links to every lease, unit, and work order, and end with the three units most likely to slip and why.

[Tenant name] at [address] is disputing their balance, they say they owe [nothing / $X], the ledger says [$Y]. Build me an evidence pack I could hand to anyone:

 

1. Itemized balance, every unpaid charge with date, description, and amount. Note any voided charges separately and leave them out of the total.

2. Money timeline, every transaction on this lease (charges, payments, credits) in date order, oldest first. Pull the full detail on the contested entries, e.g. the March late fees, so we can see exactly what happened and when.

3. Policy check, do the late fees on the ledger match our configured late-fee policy (amount, grace period)? Flag any that don't.

4. Paper trail, notes on this lease that touch the dispute, plus the signed lease and any move-in docs from the attachments. Download the lease so we can check the charged amounts against what the contract actually says.

 

Then give me: a dated timeline table, a reconciled total with your math shown line by line, a discrepancies section (be honest, if the tenant is right about anything, say so plainly), and a DRAFT explanation letter in calm, plain English that I'll review and send myself. Links into Rentvine throughout.